Privacy Policy and Procedures

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We take your Athletic, Fitness, Health, Nutrition and Wellness very seriously and will make every effort to ensure that our participants are well informed of the process Gabriola Fitness Centre Inc. takes upon booking with us. 

Please read this thoroughly and if you have any questions, we are here to answer them.

Please take note that the Facilitator, Strength and Conditioning Trainer ( Helena Smolock), Founder, President and CEO of Gabriola Fitness Centre has gone through Security and Criminal background checks. Which were required for high profile Corporate Health and Wellness Consulting and Management positions overseas and within Canada.

Gabriola Fitness Centre Inc. is Federally Incorporated in Canada

Gabriola Fitness Centre Inc. recognizes the importance of privacy and the sensitivity of your Personal Information (as defined below).

Gabriola Fitness Centre Inc. believes in protecting your privacy. This policy outlines how we manage your Personal Information and safeguard your privacy. By providing Personal Information to us, you agree to the terms of this policy.

 However, we are committed to continuous improvement and value your input. We welcome your comments and/or suggestions for improving this policy. If you have any concerns, please contact us at the address at the end of this policy.

This policy covers our treatment of Personal Information that we collect, both through our website and through communications or interactions we may have with you (such as e-mails, telephone conversations, face-to-face or correspondence). 

This policy also covers our treatment of any information shared with us by third parties (This would include your Physician, Physiotherapist, Sport Medicine Specialist). Since Gabriola Fitness Centre regularly reviews all of its policies and procedures, we may change this policy from time to time and such changes will be effective from the date of revision.

MEANING OF “PERSONAL INFORMATION” “Personal Information” means personally identifiable information, including without limitation names, addresses, financial and credit information health information and consumer preference information.

COLLECTION, USE AND DISCLOSURE OF PERSONAL INFORMATION Gabriola Fitness Centre does not and will not give, sell, rent, share or loan your Personal Information to others except with your prior permission, as disclosed in this policy, as may be permitted or required by law, or in certain cases if we engage a third party to provide services to us and the third party is bound by confidentiality obligations.

Gabriola Fitness Centre Inc. takes reasonable steps to ensure that your Personal Information is kept safe from loss, unauthorized access, modification or disclosure. Personal Information will be retained in accordance with this policy only for as long as may be necessary or relevant for the purpose of collection or as may be required or permitted by law, after which time it will be destroyed or made anonymous unless you further consent to its continued retention.

We will generally notify you of the purposes of the collection, use and disclosure of the Personal Information at the time of collection, unless the purpose is obvious and you voluntarily provide the information (as in the case of providing your credit card, payment by cheque to pay for Personal Training Package (s) and or merchandise of Gabriola Fitness Centre Inc., or we are required or authorized by law to do so. Without limiting the foregoing, Gabriola Fitness Centre Inc. may collect, use and disclose particular types of Personal Information as follows:

Website

You may visit Gabriola Fitness Centre Inc. website without registering or providing any Personal Information at all. However, at certain portions of our website, such as the contact page and or SHOP Gabriola, please remember that you control what Personal Information you provide to Gabriola Fitness Centre Inc. while visiting our website.

 We have taken measures to add Firewall Protection and our site is continuously being analyzed for viruses. If you wish to send us confidential information, please notify us first to plan your arrangement.  

Gabriola Fitness Centre website does use cookies or automatically collects Personal Information from visitors. You have the right to decline.

Par-Q Form

The Par-Q Form is designed by Health Canada. This form identifies the health status of our participants to assist Gabriola Fitness Centre, its trainer (s) in designing professional and safe programs. It is mandatory to complete. Gabriola Fitness Centre has the right to refuse its services if a participant does not complete this initial step. If a participant (s) has answered “YES” to two or more major health issues revealed in completion of the Par-Q Form, a doctor’s note is mandatory for clearance to begin a lifestyle change. This is third party sharing. This information is kept strictly confidential between the parties (Personal Trainer, Physician and Client)

Online Services

To enhance the protection, privacy and safety of our clients, Gabriola Fitness Centre requires you sign a liability release form prior to engaging in our Online Personal Training Services and Fitness Classes.

Liability

All Liability forms are required to be completed prior to participating in Gabriola Fitness Centre 1-1 Personal Training, Outdoor Conditioning Classes and any events hosted by Gabriola Fitness Centre. We have the right to refuse participation if these forms are not completed prior to Booking and prior to Participation.

Media and Social Media

The use of Photographs, Videos of our clients in Advertising, Social Media and our Website ( Gabriola Fitness Centre Inc.) will not be utilized without prior written Press Release Consent from our clients. Our clients have the right to refuse the use of their photos in our Media and Social Media channels.

Copyrights, Intellectual Property, Trademarks

Gabriola Fitness Centre Inc. owns all copyrighted content displayed on our website, emails, social media, or ads, including wording, colors, and fonts. You cannot redistribute or republish any content, including our name, logo, tagline, or services, without explicit written permission from Helena Smolock, Founder and Owner of Gabriola Fitness Centre.

Gabriola Fitness Centre Inc. is a Registered Copyright with the Canadian Intellectual Property Office (CIPO). All Rights Reserved.

CONTACT

Should you have any further questions or concerns about the Privacy of Information Policy and Procedures you provide to Gabriola Fitness Centre Inc. or if you wish to contact us regarding what Personal Information we would retain, you may contact us via email – 

Attention : Helena Smolock, Founder, President and CEO gabriolafitnesscentre@gmail.com